Dear Clients,

Well-designed internal combustion engines have an internal rev-limiter to protect them from exceeding their maximum rotational speed and damaging the parts therein—because there’s ALWAYS a point at which the weakest component fails, bringing the entire engine to a catastrophic halt.

If only businesses were lucky enough to have a rev-limiter, because there’s always a component beyond which the operation won’t scale and then the entire organization suffers…

Sometimes the limiting business element is manufacturing equipment that can’t be run more then 24×7. But usually the limiting factor, particularly in today’s labor market, is employee time and availability—and if that’s in the accounting and financial area then we have solutions you really could be taking advantage of. I’ll even be so bold to say, if you’re not doing the following then you’re probably screwing up. So please review the following list and if there’s anything you’re not currently doing below, pause to ask, “Why?”

  1. Vendor and Employee Payments via ACH: It’s built-in functionality to send payments via ACH-formatted files that your system creates on the fly—saving the cost of check stock, envelopes, postage, and the time to get the payments out in the mail.
  2. Emailing Customer Invoices/Statements, and Dunning and Vendor Payment Notifications: When it’s more timely it accelerates your cash flow and you again get to avoid the cost in both time and materials.
  3. Integrated Credit Card Processing: I continue to be amazed at the number of clients who double the work by posting customer credit card payments in a manual outside system and then in the AR module. Factor in the reduced processing fees with Level-3 integration and this often saves money as well as time.
  4. Online Customer Payment Portal: Even better is to have your customers post their own payments, cutting your processing time to zero!
  5. Automated Sales Order Entry: Whether via EDI or integration to your ecommerce website, options abound for accelerating sales order entry.
  6. Integrated Excel/Financial Reporting: Another huge time sink, usually for senior management, is manually updating spreadsheets with data from General Ledger. Totally unnecessary with plug-ins like F9 for AccountMate and Velixo for Acumatica readily available.

Again, there’s always a limiting factor in scaling your business. With NexLAN’s help, your accounting and financial management system just doesn’t have to be that limiting factor and your business can scale to higher RPMs!

Regards,

Kevin E. Stroud
kestrou@nexlan.com
NexLAN, LLC
https://nexlan.com 

Webinar Recording for AccountMate/LAN 12.1 New Features Now Available

While the retirement of the AccountMate/LAN platform has been announced for December 31, 2024, you can expect updates until then. AccountMate/LAN V12.1 is the latest release, launched on April 13, with emphasis on payroll enhancements.

You can now watch the recording of a webinar covering the new feature enhancements, including:

  • Ability to email Pay Stubs to individual employees
  • Ability to assign Standard Occupational Classification (SOC) Codes in employee records
  • Allows import of tips with importing timecard data that contain earning hour columns
  • Separately tracks the adjusted and converted paid leave hours from the Year-to-Date and Year-to-Date used paid leave hours
  • Set up a default email message when emailing reports
  • Smarter search mechanism
  • Option to require a bank number when recording AP invoice transactions
  • Various report enhancements

View AccountMate 12.1 LAN New Features: An introduction to the key changes in Version 12.1 LAN (81 minutes).

Acumatica Two-Part Webinar on Basic Operations with Stock, Non-Stock, and Service Items

Acumatica is offering a free webinar overview of the inventory and order management functionality of Acumatica ERP. No Acumatica experience is required to attend.

This two-hour training introduces the creation, sales, and purchases of stock and non-stock items (including services) in a small company.

Thursday, May 5 2:00 – 3:00 CT Managing Stock and Service Items

Friday, May 6 2:00 – 3:00 CT Managing Non-Stock Items 

If you register by 8:00am CT May 5, they will set up a cloud instance of Acumatica and login credentials for you to use in the class; if you register later than that, you’ll be view-only.

See the agenda details for both days and register here for Basic Operations with Stock, Non-Stock, and Service Items in Acumatica. There’s also a PDF download on that page of training materials to be used in the class.

Recording of Acumatica Community Meetup Distribution Show & Tell: Side Panels

Every other month, Acumatica hosts a free, interactive “Show & Tell” meetup for users of the Distribution Edition of Acumatica, open to everyone. The meetups share creative solutions from business situations at real-life companies to spark new ideas for other users.

In March, Acumatica invited several users who came prepared to share their screens and demonstrate how they’ve built Side Panels to make it easy to query specific information that otherwise would take a lot of time.

What are Acumatica Side Panels? Side Panels put your frequently-used inquires and line item details at your fingertips so you don’t have to leave the current screen to look up those details.

➤ For example, one user demonstrated a Side Panel he added to help their company’s client services team take orders for kitted items while they’re on the sales order entry screen. The Side Panel shows whether they have components on hand to make enough kits for the order. As the reps click on kit revision line items to look at the different ways to build a kit, the side panel updates to show the components needed for that revision—and it shows how many components are required for the desired number of kits vs. how many kits can be built with inventory on hand, instantly giving reps all the available options to offer the customer.

If you want to get inspired by seeing real-life user-created Side Panels in Acumatica, and learn more about what’s possible, we recommend that you watch this one-hour meetup recording! All users will find it useful, not just Distribution Edition users. Scroll down on the page to find the video. Note: You’ll need to log in to the Acumatica Community portal or create a free account.

Want more? Register now to join the next Distribution Show & Tell on the topic of Dashboards, June 14, 12:00-1:00 CT.

Upcoming AccountMate Classes

1. Core Product Modules: June 2 – July 7, 2022

The next opportunity to attend the Core Product class is in a month. This six-week online class covers nearly a dozen core modules and is spread out with two sessions per week on Wednesday-Thursday so that you’ll still have time to keep critical work projects moving along.  Don’t forget that your company qualifies for free classes if you have Lifecycle Maintenance—see details about that in the course overview.

The training is flexible—you can take the whole class or just one or more sessions, or part of it now and part of it the next time the training is offered.

2. Payroll Module: September 12-16, 2022

More details on the online Payroll training to follow when registration opens in June…

Please send us an email with any questions or to get registered!

AccountMate Tech Note: How to Set Up and Print Reports by Batch

The Print Batch feature is one of the most useful report features in AccountMate. You can place the reports batch in a single, convenient location where you can generate them all at one time. You may set up batches of reports to be printed daily, weekly, at period-end, and at year-end. By setting up a batch of reports to be printed, you can directly print various reports from different modules by accessing only the Print Batch function from the Utilities menu.

Article #1083: How to Set Up and Print Reports by Batch is your guide to setting up and printing a batch of reports.

AccountMate Tech Note: Understanding How the Shortcut Pane Works

The Shortcut Pane displays shortcuts for AccountMate functions and other programs or applications in your AccountMate user interface. It can be customized for each user and workstation except for the My Group Shortcuts folder. 

Article #1118: Understanding How the Shortcut Pane Works discusses the Shortcut Pane’s default contents and capabilities, including My AccountMate Shortcuts, My Group Shortcuts, My Programs, My AccountMate Help, My Recent Documents, and My Internet Favorites. It also provides tips on how to use and maintain the Shortcut Pane.

AccountMate Technical Tips

Version: AM12 for SQL and Express (AM12.2 and higher versions)

Module: SM

Q: When I email reports from AccountMate, it displays the email message box within AccountMate. I want the email message box to be in Outlook, same as the previous versions. Is there a way to get that functionality back?

A: Starting in AccountMate 12.2 for SQL and Express, users have the option to use Exchange or Office 365 for their outbound emails. In the AccountMate Administrator Setup ► Company Setup ► Edit Company function verify that the Exchange option is chosen in order to use Outlook for your outbound emails.

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Versions: AM12 for SQL and Express
AM11 for SQL and Express
AM10 for SQL and Express

Module: AP

TIP: If you entered an applied payment amount, an applied discount amount, and/or an applied adjustment amount for an AP invoice in the Manual Apply Amount function and you want to simultaneously zero out the applied amounts—select the AP invoice and press the Shift + F11 hot keys. If you want to do this for all AP invoices in the Manual Apply Amount grid, press Shift + F12.

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Versions: AM12 for SQL, Express, and LAN
AM11 for SQL and Express
AM10 for SQL, Express, and LAN
AM9 for LAN

Module: AR

Q: I cannot void an AR invoice because it belongs to a closed period. The invoice that I want to void should not have been created. What should I do to correct it?

A: Create a sales return for the invoice that you want to void using the Create Sales Return with Invoice function. Be sure that the return date entered in the Create Sales Return ► Information ► Return Date field is the same as the invoice date. This is to ensure that the journal entries for the sales return are posted on the same period the journal entries for the invoice were posted.

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Versions: AM12 for SQL and Express
AM11 for SQL and Express
AM10 for SQL, Express, and LAN
AM9 for LAN

Modules: AR, AP, IC, PR, BR, MI, RA

Q: Each time I attempt to run period-end closing, I encounter the message, “The system has detected one or more data file being opened by another user. Make sure that no one else is accessing any data for this company.” Why?

A: Closing the fiscal periods in any of the subsidiary modules (e.g., Accounts Receivable, Accounts Payable, Inventory Control, etc.) requires exclusive access to the company. The message indicates that one or more users are accessing the company while a user is attempting to close a fiscal period. Only the user who is running the period-end closing process must be accessing the company. The other users must log out from the company so period-end closing will proceed. Use the Current Login User List function in the System toolbar to view the users who are currently accessing the company.

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