Dear AccountMate Clients,
Although the official release date of AccountMate/LAN Version 7.2 hasn’t been announced, we know it will be soon since the webinar introducing the new features has been scheduled for later this month. We’re always hesitant to install the first build of a new version of any application – so I know there’s pent up demand now that the version has matured. If you’re using the AccountMate/LAN product line and are on LifeCycle Maintenance, then I hope you’ll tune in to the webinar (details below) to learn all about it; and if you’re not getting the version shipped to you automatically, then you should definitely take a free look at all the productivity improvements and how it can enhance your financial management processes.
If you’re not on LifeCycle Maintenance and a few builds or versions behind, then here’s an opportunity not to be missed: 0% Leasing for up to 36 Months! Besides the AccountMate software itself, you can include AccountMate distributed products (INFOtrac, Info-Alert and F9), Vertical Solutions, annual software maintenance on those, payroll tax subscriptions, and even installation/training/modification services. In short, it’s an opportunity to spread the cost of an entire upgrade into 36 small, even, interest-free payments – but the offer is only available through June 30, 2009 so contact us ASAP to get the ball rolling as I’m not sure we will EVER see this kind of deal again!
On the running front: Had a great time at the inaugural Illinois Marathon in early April, easily qualifying for Boston in 2010, then ran the 2009 Boston Marathon the following weekend. It was my third consecutive Boston and my brother’s first, so we had a great time touring the city with our families and then running the race together. Although I can tell I’m a little below peak ability from the extensive running on pavement at a quick pace, I’ve survived relatively injury free and continue to ramp up race distance. Just barely over a week from now I’ll be running the Ice Age Trail 50-miler in southern Wisconsin…
Regards,
Kevin E. Stroud
NexLAN, LLC
https://nexlan.com
AccountMate/LAN 7.2 New Features Webinar
AccountMate is offering a special “AccountMate 7.2 for LAN New Features” webinar. The webinar is open to all end-users and is scheduled for Wednesday, May 20th, at noon Central Daylight Time. Please contact us, by <replying> to this e-mail, to sign up for the webinar.
AccountMate Basic Product Training Class
AccountMate regularly holds product training classes at their corporate offices in Petaluma, CA, covering the planning and implementation of the AccountMate 7 core financial modules (AP, AR, BR, GL, IC, PO, SO, and UM). The cost of the class is $2,085 per person, not including travel and hotel expenses.
The next scheduled class is June 17-19. If you are interested in the class please contact us at NexLAN at (217) 431-7236 or by <replying> to this e-mail.
Free AccountMate Vertical Solution Webinars
AccountMate is offering a variety of webinars over the next couple of months. All webinars are one hour long from 12:00pm to 1:00pm CDT, unless otherwise noted. Please take a look at the below list.If you would like to attend please contact us, by <replying> to this e-mail to sign up for the webinar.
INFOtrac CRM – Thursday, May 7th and Monday, May 11th – the basis for identifying, prioritizing, and following through with the customers that will yield the most business the soonest. Most importantly, because it’s an integrated CRM, management can now have visibility into the sales process and your sales force can have visibility into important accounting information such as customer payment trends – so that you don’t focus your sales efforts on slow paying customers!
RedTail (Hosted EDI) – Thursday, May 21st 1:30-2:30 CDT – an out-sourced EDI service that enables mid-market companies who work with large trading partners in such industries as retail, grocery, manufacturing, and automotive to become EDI compliant.
AccuDart – Thursday, June 4th – real time inventory management solution. Using radio-frequency barcode scanners, it allows the warehouse staff to instantly process transactions such as receipt of POs, Sales Order picking and shipping, Physical Count process, etc.
DocPop (Electronic Document Management) – Thursday, June 11th – users can store, retrieve, and manage documents without having separate platforms to manage. All documents produced by AccountMate, such as invoices, AP checks, reports, etc. are automatically processed and stored in the solution, users can access documents from within the AccountMate software, with a click of a button.
Tech Note: Setting Up Bank Rec in an Existing AccountMate Installation
Have you recently added the Bank Rec module to your existing AccountMate installation, or is Bank Rec module one that you’ve never really “turned on”? If so this TechNote discusses the procedures required to establish a starting point for performing bank reconciliation into the bank rec module. Click the title of the article below to access the document.
Article 1183: Setting up Bank Rec in an Existing AccountMate Installation
Tech Note: Understanding the Nonpayment Feature in Accounts Payable
There may be times when part or all of an AP invoice is to be recorded using a different GL Account ID than the one set up for the vendor. This may be done for different reasons, such as when the invoice is to be paid by an employee or paid by an exchange of non-cash assets. Account’s Nonpayment features is designed just for this purpose. To understand the details of this functionality, please check out the following article.
Article 1120: Understanding the Nonpayment Feature in Accounts Payable
Technical Tips
Versions: AM7 for SQL and Express
AM7 for LAN
AM6.5 for SQL and MSDE
AM6.5 for LAN
Module: AP
Q: We post AP debit invoices and AP prepayments in AccountMate. The AP prepayments show up in the prepayment/deposit GL Account ID; however, we cannot find the corresponding GL Account ID for the posted AP debit invoice. Where can we find the missing information?
A: When you create open debits using the AP Invoice Transactions function, you will notice in the GL Distribution tab that the Accounts Payable amount is negative. This means that the open debit transaction decreases the payable amount due to this vendor. The corresponding GL Account ID, therefore, for AP debit invoices is the Accounts Payable GL Account ID assigned in the vendor record.
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Versions: AM7 for SQL and Express (AM 7.5 and higher)
Module: AP
Q: I created an AP invoice with a future date as the invoice date and applied it for payment. Upon saving the invoice, I clicked on the Print Check button in the Post AP Invoice window that appears. In the Print Computer Check window, I clicked on the Print Check button with the current date as the Check Date; however, I get the message ‘Check date cannot be earlier than [xx/xx/xx]’ (with xx/xx/xx as the invoice date). Why did this message appear?
A: Starting in AM 7.5, the Print Computer Check function validates a check’s date against the invoice date. The system does not allow users to print a computer check that is dated earlier than the invoice for which it serves as payment. This is to ensure that an invoice is not paid with a check dated prior to the invoice date. The validation is in place to ensure data integrity.
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