AccountMate/SQL V10.3 Released

Dear AccountMate Clients,

The goal is a new release for the SQL product line every nine months – and am happy to announce we’re right on schedule with V10.3 being released in the last week. If you have an active Software Lifecycle Agreement, then we’ve already put your installation media and notes in the mail (along with a spring time surprise) – so run out and stand by the mailbox!

• Major Enhancements to the Executive Summary Feature: Many new security privileges, graphing ability, tabs for setting up defaults, and ability to pick the month being displayed from.

• Ability to Track Bill-Of-Materials (BOM) Version: If enabled, will retain all prior versions of your BOM definitions, and allow you to pick prior versions when creating work orders. 

• Ability to Change RMA Return Codes after Receipt: Previously, once an RMA was received the return “action code” was locked – but sometimes it was subsequent to this that a different action code would be required, such as if an item was not repairable. You now have the ability to change the return code after receipt. 

• New Payroll W-2 Category and Code for Paid Family Leave: For proper reporting of “FF” classed benefits in Box 14 of the employee W-2. 

• Ability to Set Bank Accounts Inactive: So they don’t continue to show up as a selection option except for the Bank Maintenance screen. 

• Improved Attachment Security: With the widespread use of the attachments functionality has come the need for improved access rights to them. 

NexLAN-sponsored Webinar on April 5: MKT Credit Card w/American Payment Systems

We’ve had such overwhelming response from our clients who have jumped on the opportunity to save time and money with MKT Credit Card and integrated Level 3 processing with American Payment Solutions, that we’re hosting our own webinar for this on Thursday, April 5th at noon CDT.

Simply put, you save time with integrated credit card processing by only entering customer credit card information once (not in your bank website and THEN in your AccountMate system) and you save money by the drastically reduced processing fees when you provide Level 3 information to the payment gateway – which is only possible with the MKT/APS integration.

Join the dozens of AccountMate installations saving tens of thousands of dollars per year by signing up HERE for the webinar overview – and then we’ll be happy to provide you a personalized savings statement of exactly how much this can save your business!

AccountMate/LAN V7.x Manufacturer’s Support ends 6/30/2018

Extended Support Maintenance for AccountMate 7.x for LAN (All Releases – Version 7.x) ends this year on June 30, 2018 – which means there will be no more patches, even for emergencies, released after that date. The Payroll Tax Subscription for this version then ends on December 31, 2018 and will not be available for 2019.

While the software, except for the Payroll module, will continue to run past these dates and we’ll do our utmost here at NexLAN to provide support, we’re limited in what we can do to the architecture itself so if you’re on AM/LAN V7 then NOW is the time for us to chat about getting your system up to date.

Tech Note: Reconciling the AR Aging Report with your General Ledger Asset Accounts

I’m ALWAYS beating a drum about the importance of regularly validating your balance sheet with the detailed reports from the subsidiary modules, so here’s a Tech Note with details on how to do that for your AR Asset accounts: Tech Note: Article #1187: Reconciling the AR Aging Report with the Accounts Receivable General Ledger Account Balance.

Especially if you have multiple AR Asset Accounts, there’s “tricks” to the process, so this Technical Note discusses all the factors to consider for effective reconciliation.

Technical Tips

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Versions: AM10 for SQL and Express
AM9 for SQL, Express and LAN
AM8 for SQL, Express and LAN
AM7 for LAN

Module: AR, SO

Q: I often sell items for which I don’t want to go to the hassle of defining inventory items in AccountMate. Can you give me some suggestions on how to handle this situation?

A: If you’ve selected the “Allow Non-Stock” option in <Housekeeping><Module Setup> of the AR/SO modules, then AccountMate allows you to enter item numbers on the fly. Here are some helpful tips on how this is configured:

• The Inventory Asset to be credited upon its sale is defined in <Housekeeping><Module Setup> on the “GL Accounts” tab for “Inventory (non-stock)“.
• The Revenue Code that will be used for sale of these items is defined in <Housekeeping><Module Setup> on the “General (2)” tab.
• You can enter the cost of these line items on the “Line Items Detail” tab – pay close attention to how this will translate based on the item unit-of-measure selected.
• In AM/SQL V10 and V9, you can configure the system to remind you to enter a unit cost. This is defined in <Housekeeping><Module Setup> on the “General (1)” tab.

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Versions: AM10 for SQL and Express
AM9 for SQL and Express
AM8 for SQL and Express

Modules: AR, CI, IC, PC, SO

TIP: AccountMate follows a pricing hierarchy that controls which pricing feature supersedes the other pricing features when you have set up two or more pricing features. The table below lists the pricing features according to their priority in the AccountMate Pricing Hierarchy:

Note: The Multi-level Pricing feature that allows users to set up multi-level prices by a combination of price code and quantity level is available starting in AccountMate 10.1 for SQL and Express.

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1. Access the Utilities menu and select Data Manager.
2. Mark the Release Period-End Closing Lock checkbox. (In AccountMate 10.2 for SQL and Express and higher versions, this feature is renamed to Release Year/Period-End Closing or Transfer Lock.)
3. Click Process.

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