Dear AccountMate Clients,
AccountMate SQL and SQL/Express V9.2 has just been released and the New Features Webinar has been scheduled for Thursday, December 11th at noon CST.
Hit this link to register for the two hour webinar which will discuss all the new features, but here’s a list of a few of them: Manufacturing module supports Item Specifications, RMA module supports return of Prebuilt Kits, Bank Reconciliation module supports import and automatic check/deposit matching, built-in Payroll time card import, ability to disconnect users, and – yes – lots more!
If you’re currently running AccountMate SQL or SQL/Express and have an active Lifecycle Maintenance plan, then remember you receive the new version of the software as one of the benefits of that plan – however installation, configuration, and porting forward your existing data and modifications is a billable event. Of course we provide free not-to-exceed hours quotes for upgrading your system, so please contact us for that information and to get on what we’re sure will be a very full upgrade schedule over the next few months.
Regards,
Kevin E. Stroud
NexLAN, LLC
2015 Payroll Tax Subscription
If you use AccountMate’s built-in Payroll module, please note that you will require a 2015 Payroll Tax Subscription in order to operate the module in 2015, with then current state and federal tax rates. You should have already been contacted by us regarding this matter, but if not then please do so immediately.
We expect the release of the tax subscription between Christmas and New Year’s Day and will coordinate installation after your last payroll run of 2014 but before your first payroll run of 2015.
Webinar: Electronic Payroll Tax Filing
The AccountMate Payroll module uses the Aatrix engine for electronic filing and payroll tax reporting for Federal and State W-2s, 1099s, etc.
This one hour webinar, on Friday December 5th at noon CDT, discusses details on the process and provides a complete walkthrough on the money-saving and BIG TIME SAVING option of using electronic filing for year-end taxes.
Core Product Training Class
There’s lots of options for AccountMate training – the built-in context sensitive help files available by hitting <F1> anywhere in the system, online videos if you have an active software maintenance agreement, we’re available to come on site for training, and we receive LOTS of questions from our “Free 15 Minute Telephone/E-mail Support” offer – but sometimes nothing beats sitting in a classroom where you’re removed from the daily interrupts of your business, and it doesn’t hurt that it’s in Northern California’s Wine Country!
The next class is February 11-13, 2015 and will cover AccountMate\SQL V9.2 features and functionality of the core financial modules: General Ledger, Accounts Receivable, Sales Order, Upsell Management, Accounts Payable, Purchase Orders, Bank Reconciliation and Inventory Control.
Contact us for pricing and to schedule, plus travel recommendations.
Tech Note: How to Record Credit Card Company Charges in the Bank Reconciliation Module
Credit cards continue to be a very popular method of handling payments due to convenience, safety and financial leverage. Clients using the AccountMate Bank Reconciliation module will find this month’s TechNote to be a valuable source of information. This article discusses the procedures for recording check payments and automatic bank account deductions for credit card charges using the Bank Reconciliation module Record Checks/Other Disbursements function.
Article 1157: How to Record Credit Card Company Charges in the Bank Reconciliation Module
Technical Tips
Versions: AM9 for SQL and Express
Module: AR
Tip: AccountMate 9 for SQL and Express has the capability to write-off open credits using the Adjust Open Credit function, previously called the Refund Open Credit function. To write off open credits, simply enter the customer number, select the Adjustment Type of “Write Off”, then enter the amount being written off in the “Adjust Amt” column. When the transaction is saved, the customer AR account will be credited and the GL account defined in <Housekeeping><Module Setup> for “Open Credit Write-Off” on the “GL Accounts (2)” tab will be debited.
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Versions: AM 9 for SQL and Express
Module: SO, IC
Tip #1: The Projected Kit Item Requirement Report has been added to the Sales Order and Inventory Control modules starting AccountMate 9 for SQL and Express. This report can help you determine the component items needed to build kit items included in the existing sales orders.
Tip #2: Also, in AccountMate 9 for SQL and Express and beyond, when exercising the Build Kit and Build Customized Kit Item functions an error message will be displayed when a user enters a build quantity for which there is a shortage of inventory component – detailing the component and number of units short.
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Versions: AM9 for SQL and Express
AM8 for SQL and Express
AM7 for SQL and Express
Module: AP
Tip: When you record a check for a foreign vendor in the Post Handwritten Check function, a dialog box may be displayed with the message, “The transaction exchange rate entered does not match the ratio of the total applied amounts to the check amount. Do you want to update the transaction exchange rate?” Choosing Yes configures AccountMate to automatically update and use a transaction exchange rate that results in a calculated check amount which matches the specified bank check amount. Choosing No results in a discrepancy between the calculated check and and the specified bank check amount; thus you must post an adjusting journal entry in General Ledger to correct the discrepancy.
Subscription Information
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