Dear AccountMate Clients,
AccountMate SQL and SQL/Express V9.3 has just been released and the New Features Webinar has been scheduled for Tuesday, August 25th at noon CDT.
Hit this link to register for the one hour webinar which will discuss all the new features, but here’s a list of a few of them: Streamline AR Invoices with line items from difference warehouses, Ability to void AP & PR checks by batch, Option to automatically apply Open Credits to customer’s outstanding invoices are recording a sales return, New W-2 Codes, Warn the user when a Duplicate Customer PO # is entered, and – yes – lots more!
If you’re currently running AccountMate SQL or SQL/Express and have an active Lifecycle Maintenance plan, then remember you receive the new version of the software as one of the benefits of that plan – however installation, configuration, and porting forward your existing data and modifications is a billable event. Of course we provide free not-to-exceed hours quotes for upgrading your system, so please contact us for that information and to get on what we’re sure will be a very full upgrade schedule over the next few months.
Regards,
Kevin E. Stroud
NexLAN, LLC
https://nexlan.com
Meet Your Company’s Affordable Care Act (ACA) Reporting Requirements More Easily
The Affordable Care Act (ACA) added section 6056 to the Internal Revenue Code which requires applicable large employers (with 50 or more full time employees or Full Time Equivalents) to file IRS forms 1095-C/1094-C on the health insurance coverage the employer offered. Small employers with fewer than 50 employees and self-insured must file returns (section 6055) and generally will use forms 1095-B/1094-B. These reporting requirements are effective in 2015 and the forms must be filed on or before February 29, 2016 (or March 31, 2016 if filing electronically).
AccountMate, in partnership with Aatrix, will provide the functionality you need to comply with the Affordable Care Act (ACA) reporting. We will be supporting forms 1095-B/1094-B and 1095-C/1094-C to fulfill the end of the year reporting requirements. AccountMate will provide the data entry interface and Aatrix will provide the reporting and filing requirements.
This capability will be added to the Payroll module at no charge for clients who have Lifecycle Maintenance. For clients without Lifecycle Maintenance, this capability will be an extra-charge option.
To learn more about ACA reporting requirements, deadlines and eFiling services, please visit the Aatrix website and also send us an email so we can update you when the new functionality is ready to go.
September Core Product Training
Consider joining the upcoming End User Core Product Training class on September 16-19 (Wednesday-Friday) at the AccountMate corporate office in Petaluma, CA. This course is for first-time AccountMate users and existing users who need to brush up on the latest features.
In addition to learning about AccountMate 9 installation and implementation, attendees will get familiar with the key features in the core financial modules. Here’s the course outline:
- Introduction
- User Interface
- General Ledger
- Inventory Control
- Sales Order
- Accounts Receivable
- Upsell Management
- Purchase Order
- Accounts Payable
- Bank Reconciliation
Contact us for pricing and to schedule, plus travel recommendations.
Technical Tips
Versions: AM9 for SQL and Express
AM8 for SQL, Express, and LAN
AM7 for LAN
Modules: SO, AR, PO, IC, MI, RA
Q: We have an existing inventory item that we no longer use. How can I remove the item from our inventory records?
A: You cannot remove the item from your current inventory. You may move the item to historical inventory by archiving it. To do this, perform the following:
1. Verify that the following conditions are met:
The inventory item must not have any outstanding quantities (i.e., interim, on-order, in-transit, in-process, allocated, defective, on-hand or booked quantities).
The inventory item must not have any current activity in any module (e.g., if a transaction is posted for the item in the Accounts Receivable and Inventory Control modules for the period January 2015; then, the period January 2105 must be closed in both modules).
2. Click the Delete button in the Inventory Maintenance function.
Note: Archived items are not displayed in the Item # Search windows.
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Versions: AM9 for SQL and Express
AM8 for SQL, Express, and LAN
AM7 for LAN
Module: AP
Q: How can I use my prepayments to pay other posted Accounts Payable invoices?
A: Before you apply your prepayments against other AP invoices, you have to ensure that the prepayment invoice is already paid. Once paid, go to the AP Invoice Transactions ► Amend AP Invoice function and do the following:
1. Access the AP invoice to which you want to apply the prepayment.
2. Click the Apply Prepay button next to the Apply Prepaid field to display the Apply Prepayment for Vendor window.
3. Select the invoice # and enter in the Apply Amt field the amount you want to apply.
4. Click OK to return to the AP Invoice Transactions window.
5. Click Save.
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Versions: AM9 for SQL and Express
AM8 for SQL, Express, and LAN
AM7 for LAN
Modules: IC, MI, RA, SO
Q: How is an inventory item’s Available Qty (Quantity) calculated?
A: An inventory item’s Available Qty is calculated by subtracting the Allocated Qty and the Booked Qty from the On-hand Qty. Allocated Qty is the number of units of the component inventory items that are allocated to manufacture a parent item. Booked Qty is the number of units of the inventory items ordered by customers (new or replacement orders) but not yet shipped or not cancelled. The quantities displayed in the Inventory Maintenance ► Information tab are sorted by Warehouse.
Note: In AccountMate 8.1 for LAN and lower versions, an inventory item’s Available Qty is calculated by subtracting only the Booked Qty from the On-hand Qty.
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Versions: AM9 for SQL and Express
AM8 for SQL, Express, and LAN
AM7 for LAN
Module: AR
TIP: You can access the files attached to sales invoices by performing these steps:
1. Open the Create Invoice function.
2. Click the AR Invoice # Attachment icon (paper clip) to display the View/Purge AR Invoice # Attachment window, which lists all the AR invoice attachments saved in AccountMate.
3. Select the invoice record from the list; then, double-click it or click the View button to open its attachment.
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