Dear AccountMate Clients:
One of the questions I get occasionally, especially from long-time AccountMate clients that are new to working with NexLAN, is “Why should I upgrade? My software’s working fine.”
While it’s a true statement that your software will do tomorrow what it does today, that’s not necessarily a good thing!
Besides the obviously expected compatibility issues with newer versions of other programs, particularly Microsoft’s Windows and Office Suite, the real reason is because of the increased AccountMate functionality – which lets you either get more work done with the same effort, or the same work done with less effort.
All businesses have manual processes which we often customize the software to handle, and we regularly report these enhancements back to AccountMate’s “wishlist” for inclusion as part of the core software in future versions. So you benefit from the collective enhancements of ALL AccountMate end-users when you stay up on the current version.
I’ve highlighted many of these before (employer matching for deductions in payroll, built-in Payroll ACH payment ability, national account functionality in Accounts Receivable, ability to cut/paste directly from Excel into GL Batch Postings, etc.) but would like to focus on the new Info-Alert module as it’s something EVERYONE could make great use of!
In a nutshell, Info-Alert monitors your entire AccountMate system for defined “alerts”, and then automatically sends out reports via e-mail, printer or fax based on those conditions. It can be set to check for the conditions either daily, weekly, or monthly.
Priced at only $1,000, the module comes with 32 pre-defined alerts, including reporting customers over their credit terms, items below their re-order points or safety stock limits, work orders past their required completion date, purchase orders or sales orders past their required date, and many more.
A complete list of pre-built alerts is available here, and with the module toolkit for an additional $1,500 we can define custom alerts on practically anything you’d like – and then e-mail/print/fax the results at any time to you, your staff, your vendors, or your customers.
I frequently use the phrase, “the computers work for us!” and every day NexLAN and AccountMate are trying to figure out how to make the computer do more work (and us less!) and this is a great example.
Just think how nice would it be to have your AccountMate system providing alerts based on certain criteria. How much time could your staff save by not having to comb through reports, and instead have the pertinent information pushed to them? How many dollars could you save by not missing a critical condition in your business, such as being short of stock on a critical item? How much could you improve your cash flow by automatically notifying customers of invoices past due dates?
Available only for AccountMate SQL 7.X, Info-Alert is available for a free 60-day trial, so if you’re interested in taking Info-Alert for a test drive give us a call. For more information on Info-Alert please click here.
In closing, my adventure at the 135 mile Badwater Ultra-Marathon last week went great! Yes it was hot, hitting more than 120F, and we crossed two mountain ranges before finishing with the ascent of a third, but the runner I paced, Tracy Thomas, finished as third female out of of sixteen women – which thrilled us all. And the view from Mount Whitney was awesome, as I’d never been to that kind of elevation before. Next up, a 50-miler in mid-August here in Illinois, so at least it’s relatively flat!
Regards,
Kevin E. Stroud
NexLAN, LLC
https://nexlan.com
Tech Notes
How Open Credit Transfers Affect the General Ledger
Customer open credits are among the many common transactions types that AccountMate users encounter. This week we would like to call your attention again to a previously published Technical Note that explains the affect that these transaction have on the General Ledger. Click the title of the article below to access the document. This TechNote contains a link to a downloadable PDF version of the article.
Article 1061: How Open Credit Transactions Affect the General Ledger
Understanding the Impact on Inventory Value when Items are Shipped in Excess of Quantities On Hand
Businesses that engage in the sale of goods often are presented with situations that will cause inventory on hand quantities to become negative. This week we would like to call your attention to a previously published Technical Note that explains what happens to the inventory value when these situations occur. Click the title of the article below to access the document. This TechNote contains a link to a downloadable PDF version of the article.
Technical Tips
Version: AM7 for SQL and Express
AM6.5 for SQL and MSDE
AM6.5 for LAN
Module: IC
Q: I am assigning serial numbers using the Assign by Item function; how can I assign serial numbers to all units, in all bins, in one warehouse, in one sitting?
A: To perform this operation, leave the Bin field blank. The system will display the total unassigned quantity for all bins in the warehouse when you access the item in this function and you leave the Bin field blank.
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