Dear AccountMate Clients,
The NexLAN/AccountMate NewsLine is typically out on the first business day of the month. My apologies for the delay this time, but the winter weather and my 5yo daughter being hospitalized (don’t worry, she’s fine now) have had me otherwise occupied.
We’re winding down from the end of the calendar year and payroll updates – and hope you are too – and have great news in that the much anticipated new online product training videos are now available.
Previously known as the “Cyberlearning videos”, these updated videos are based on the features available in AccountMate V8 for SQL/Express and are available FREE to end-users with active AccountMate software maintenance plans in the E-Learning section of the AccountMate website or by clicking <Help><eLearning> from the menu inside AccountMate V8 SQL/Express.
More than just a collection of videos, the E-Learning page links to module-specific work-flow presentations of the training videos in the order we recommend they be viewed. Each module’s work flow page also contains links to the most recent Technical Notes published for the module.
Besides being a great tool for new employees, it’s also extremely useful for current employees if you’ve implemented a new build or version since your initial training and would like to familiarize them with the enhanced functionality.
The modules currently released are: Accounts Payable, Accounts Receivable, Bank Reconciliation, Inventory Control, General Ledger, Purchase Order, Sales Order, and System Manager. Payroll is expected by the end of the month. Stay tuned for Upsell Management, Manufacturing, Return Merchandise Authorization, and Return to Vendor following enhancements to those individual modules going forward.
After you’ve had a chance to review one or more of these videos, please give us your feedback as we’d like to know what you think to forward any suggestions for improvement!
On the running front, am deep in my annual training cycle for what will be my fifth consecutive Boston Marathon. Fortunately, with all the bad weather, I have a top-of-the-line treadmill and an extensive video library for the 70+ miles per week I’m logging now. Oh yeah – and I have a really BIG FAN to keep a cool breeze on me too – as running indoors is warmer than the optimum marathon running temperature of about 40 degrees.
Regards,
Kevin E. Stroud
NexLAN, LLC
https://nexlan.com
End-User Core Product Training: 11-13 May, 2011
End User Core Product Training class will be offered at the AccountMate Petaluma headquarters on May 11-13, 2011 (Wednesday through Friday).
This 3-day course covers the installation and implementation of AccountMate/SQL V8 and discusses the key features in each of the core financial modules: General Ledger, Accounts Receivable, Sales Order, Upsell Management, Accounts Payable, Purchase Order, Bank Reconciliation plus basic Inventory Control features.
While an excellent course for those end-users new to AccountMate, even experienced end-users are welcome and can expect to increase their application skills.
Please contact us for pricing and to sign up, and complete class details are here.
Pre-requisites: Attendees should have a good understanding of basic accounting concepts and work flows in an accounting software.
Tech Note: Understanding the Differences between the Actual Cost and the Standard Cost Methods of Valuing Transferred Inventory
Inventory transfers between warehouses may result in unit cost fluctuations, which need to be minimized without compromising the inventory cost accuracy. AccountMate provides companies the option to use either the actual cost or standard cost to record inventory transfers between warehouses. Using the standard cost when transferring inventory items may result in inventory transfer variances.
Tech Note: Defining “Service” Inventory Items
AccountMate enables you to record not only the transactions that involve inventory items but also those that provide service operations. The article below discusses how to set up a maintenance record in AccountMate for service as an item and also explains how to post transactions for service operations. Understanding the procedures to properly record a service transaction in AccountMate ensures correct handling of inventory counts for these un-countable items, and results in accurate impact to your General Ledger for their sales.
Article 1070: How to Record Service Transactions in AccountMate
Tech Note: “Check On-hand” and “Update On-hand” Settings for Inventory Items
Coupled with the definition and transactions of “Service” items, following is a related article that explains how the Check On-hand and Update On-hand settings in the Inventory Maintenance function affect the functions in the various AccountMate modules. The ability to activate or deactivate the Check On-hand and Update On-hand features provides companies the flexibility to track or validate the on-hand quantity of their services and countable inventory items depending upon their requirements.
Article 1195: Effects of the Inventory Maintenance Check On-hand and Update On-hand Settings
Technical Tips
Versions: AM8 for SQL and Express
AM7 for SQL, Express and LAN
AM6.5 for SQL, MSDE and LAN
Module: PR
TIP: Starting in tax year 2011, employees can no longer receive advance earned income tax credit (EIC) payments. You must unmark the EIC checkbox in Employee Maintenance ► W-4 Info tab before applying payroll so that EIC will not be calculated.
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Versions: AM8 for SQL and Express
AM7 for SQL, Express and LAN
AM6.5 for SQL, MSDE and LAN
Module: AP, PR
Q: Most of the checks that I have just printed were badly printed? I want to void these checks. How can I void a range of checks?
A: You can only void one check at a time if you are using the Void Payroll Check function in the Payroll module or the Void Check function in the Accounts Payable module. If the 3rd Print Payroll/Computer Check window is still open, you can reprint a range of checks by specifying the check numbers in the Reprint Check #’s field, and then review the starting check number in the Starting Check # field. Be sure that the starting check number is a different check number. The original checks that were previously printed will then be automatically voided by AccountMate.
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Version: AM8 for SQL and Express
AM7 for SQL, Express (MS704 and higher) and LAN (LN703 and higher)
Module: BR
TIP: When recording or amending deposits/other receipts and checks/other disbursements, you can quickly change all line item descriptions. After providing a Transaction Code and a Deposit Amount or Check Amount, entering information in either the Description field in the Record Deposits/Other Receipts ► Information tab or the Payee Name field in the Record Checks/Other Disbursements ► Information tab triggers AccountMate to ask if you want changes to affect the Line Item Description of all GL Distribution Account lines for this BR Transaction. Click Yes and AccountMate will automatically change the line item descriptions.
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