Dear AccountMate Clients,
One of the challenges of any complex software is getting application improvements distributed and installed. With pervasive Internet access, it’s popular these days to automatically download and install these – but since AccountMate is often customized, that’s not a viable option for us as modifications could be overwritten.
An outline of the AccountMate software release process is:
- New versions are released every few years and include numerous major enhancements, plus all patches released to that date.
- New builds are released approximately every nine months and include some enhancements and all application improvements released to that date.
- Application improvements are released on an as-needed basis to address specific issues.
An issue with the above approach is that, prior to being rolled up in a new build or version, installing numerous patches is tedious – translation: time-consuming and expensive – even for unmodified systems.
AccountMate is therefore instituting a “service pack” process of releasing combined application improvements on approximately a quarterly basis. These will not include enhancements, but will greatly simplify keeping systems up to date. While we’ll still need to roll forward any modifications impacted, it will be a faster/simpler process then previously – and a breeze for unmodified systems.
So, we’re happy to announce the release of Service Pack 1 for AccountMate/SQL V8.2. We’ll be in touch personally if you’re running that version – and look for info on a Service Pack for AccountMate/LAN V7.4 soonest.
Regards,
Kevin E. Stroud
NexLAN, LLC
Excel-Based Reporting & Analytics Webinar
Biznet is the AccountMate partner providing our Business Analysis module. It is an Excel-based reporting and analytics solution that:
- is Intuitive/Easy to Learn
- is Scalab and Performs in Real Time
- Utilizes a Single Reporting Solution
BizNet is presenting a FREE webinar for Thursday May 24th, 1:00pm-2:00pm CDT. If you are interested in attending this webinar, please hit <reply> to this e-mail, or send directly to nexlan@nexlan.com and we will be glad to get you registered!
Info-Alert: AccountMate Business Alerts
AccountMate Business Alerts module provides easy-to-use alert functionality for AccountMate SQL and Express. With over 30 pre-defined alerts that come standard in Info-Alert, you are capable of sending emails to specific individuals or groups of individuals, which can be a powerful and valuable tool for an organization. No longer does a person have to read reports and manually send off an email. Proper alerts can now also be scheduled to be sent automatically and parameters tailored to your organization’s needs.
Info-Alert is actually more than an alert generator. It can not only send an email notification, but it will also initiate an action to take place. An example being if inventory of an item was falling below prescribed levels, it will alert the appropriate person and also generate a PO to reorder the needed items.
In addition to the standard Alert-Manager for the AccountMate module, there is a development Tool Kit available that must be used to modify or add additional alerts.
For more information, please contact NexLAN at 877.2NexLAN or nexlan@nexlan.com.
AccountMate Education Opportunities
AccountMate offers an abundance of educational opportunities for registered AccountMate users to utilize. A couple of which a lot of you might not be aware of, including:
The E-learning Videos and Sample Reports are offered FREE to all registered AccountMate users; and are certainly great tools for your new employees. If you recently converted or upgraded to AccountMate 8, your current employees will also find these tools extremely useful for getting familiar with the new features and enhancements.
AccountMate Core Product Training
On July 18th – 20th (Wednesday through Friday) there will be an AccountMate 8 for SQL/Express classroom training tailored specifically towards how you, AccountMate Users, would use our software. This training is offered in Petaluma, California at the AccountMate headquarters.
This 3-day course covers the installation and implementation of AccountMate 8 and discusses the key features in each of the core financial modules: General Ledger, Accounts Receivable, Sales Order, Upsell Management, Accounts Payable, Purchase Order, Bank Reconciliation plus basic Inventory Control features.
Prerequisites: Attendees should have a good understanding of basic accounting concepts and basic work flows in an accounting system.
For more information, click here.
If you are interested in registering or receiving more information, please contact us at 877.2NexLAN or nexlan@nexlan.com
Tech Notes: Reconciling the Accrued Received Goods Report with the Accrued Received Goods Liability GL Account Balance
The Accounts Payable balance in the General Ledger is affected by purchase receipts accrual; thus, it is important to ensure accuracy of the Accrued Received Goods Liability GL Account ID balance. The Accrued Received Goods Report is a useful tool for verifying the accuracy of the accrued purchase receipts transactions that comprise the Accrued Received Goods Liability GL Account ID balance.
This month we present a Technical Note that discusses the factors that should be considered and the formula to be used during the reconciliation of the Accrued Received Goods Report and the Accrued Received Goods Liability GL Account ID balance. Click on the article’s title below for a downloadable PDF version.
Technical Tips
Versions: AM8 for SQL and Express
Module: SM
Q: I recently installed AccountMate version 8 but I forgot the location of the Common Files folder. Where can I find this information?
A: You can find the Common Files folder location information by accessing Help ► About AccountMate ► System Information tab.
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Versions: AM8 for SQL and Express
Module: SO
Tip: To set the secondShip Sales Order window to always select the AR Packing slip option, perform the following:
- Give the user the access to the AR Print Packing Slip function but not to the SO Print Packing Slip function.
- Mark the Packing Slip checkbox in the SO Module Setup ► option in the second Ship Sales order window.
Note that this setup will disable the SO Packing Slip option in the second Ship Sales Order window.
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Versions: AM8 for SQL and Express
AM7 for SQL and Express
AM6.5 for LAN
Module: AP
Q: I created an AP invoice and applied a discount amount. I paid the total invoice balance with a prepayment; however, the AP Past-Due Aging Report that I generated showed the invoice had a balance that was equal to the discount amount applied. How do I resolve this?
A: The discount must be committed in order for the invoice to have zero balance. To commit the discount, you must post a handwritten check using the Post Handwritten Check function. Alternatively, if the vendor is not set to print one check per invoice, you can include the discount in a check run with the vendor’s other invoices.
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