Dear AccountMate Clients;
AccountMate has released the data port utilities for migrating from AccountMate 6.5 for SQL to version 7.1. After preliminary test ports in-house, we have determined that the best time to roll forward is immediately following a month-end close.
That said, we’ll be upgrading our in-house system on August 1.
As we’ve said, there’s nothing that beats “learning by doing,” as we effect actual transactions in the system. Once we feel we’ve sufficiently “blazed the trail,” we’ll contact you regarding plans to move your system forward.
In the meantime, if you have an active LifeCycle Maintenance Plan and are currently running AccountMate 6.5 for SQL, you should have already received your copy of the new version in the mail. Please be sure to keep this in a very safe place – we’ll need both of the CDs when the time comes to upgrade your system.
Regards,
Kevin E. Stroud
NexLAN, LLC
https://nexlan.com
Why Soft Post to GL?
A previous issue of our NewsLine included an article about soft posting to GL. Due to popular demand, we’ve included a “reprint” in this month’s issue.
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When you drive, do you look through the windshield or are your eyes glued to the rear view mirror?
Wouldn’t it be great if you could see what’s coming as you approach each month-end closing? Instead of holding your breath as you close each period, hoping that all transactions are hitting correctly, wouldn’t you like to be able to see into the future?
AccountMate has a truly unique feature, soft posting, which allows you to post sub-modules to GL and review the financial statements at any time throughout the month. You can soft post by choosing Housekeeping > Transfer to GL.
While soft posting will reflect activity to GL, the source transactions are still editable. After soft posting, you can review the source transactions, make any necessary changes, then repeat soft posting to GL to ensure that the adjustments are correct. Each time you soft post, the prior entries are overwritten from that module.
At month end, when you close the period it is called a hard post. These entries overwrite any previous soft posts as they post to GL and lock the transactions from being edited.
There is simply no harm in soft posting. We strongly recommend that you soft post during the month early and often. Review the GL entries and confirm that transactions are hitting correctly.
By soft posting, you stop watching where you’ve been through your rear view mirror and start looking through the windshield at what’s ahead.
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If you have more questions about soft posting, please give us a call. We’re happy to chat through it with you in a free fifteen minute phone call.
Looking for more kernels of knowledge? Be sure to browse our NewsLine archives to review past issues.
Tech Note from AccountMate
There are times when businesses may be required to handle checks returned from customers’ banks. These non-sufficient funds (NSF) checks require proper handling to bring the company’s customer and other GL accounts to their proper balances. This week we revisit the subject of how to handle customer NSF checks in AccountMate.
Article 1103: How to Record Accounts Receivable Customer NSF Checks in AccountMate
Charles Ocat
Director of Technical Services
AccountMate Software Corporation
Technical Tips
Version: AM6.5 for SQL and MSDE
AM6.5 for LAN
VAM/LAN 5
Module: AP
Q: I attempted to print computerized checks for the invoices to which I applied payment. In the second Print Computer Check window, the checkboxes for these invoices do not appear. Why?
A: Verify that the invoices’ applied amounts do not exceed the lower of the two values defined in the Max Check Amt field in the Vendor Maintenance Settings tab, and in the Computerized Check field in the Bank Account Maintenance window Maximum Amount Allowed section.
Version: AM6.5 for SQL and MSDE
AM6.5 for LAN
VAM/LAN 5
Module: GL, AP
Q: Why are some AP invoices that I posted not included in the General Ledger Listing I generated for the Accounts Payable GL Account ID?
A: Verify that you performed the Transfer Data to GL function or the Period-end Closing function in the AP module after you posted the AP invoices.
Version: AM6.5 for SQL and MSDE
AM6.5 for LAN
VAM/LAN 5
Module: SO, AR, PO, IC, MI, RA (Available only in AM6.5 for SQL and MSDE) (BV)
Q: I have a revenue code that I am no longer using but I assigned it once in a sales transaction. Can I delete this revenue code?
A: No, the system will not permit you to delete revenue codes that have been assigned in the inventory, customer, sales person, sales order, shipment, or invoice records.
Version: AM6.5 for SQL and MSDE
Module: SO, AR, PO, IC, SP, RA
Q: I am tracking revenues by inventory, why can’t I amend the revenue code for a specific inventory item in the Inventory Maintenance GL Accounts tab?
A: Verify that inventory item doesn’t have specifications. For inventory items with specifications, any changes you make to the Revenue Code fields in the Inventory Maintenance GL Accounts tab will be reverted back to the original values when you save the records. Each inventory item specification has its own revenue code and can only be amended in the Item Spec tab.
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