Dear AccountMate Clients,
AccountMate recently submitted their award-winning software suite for inclusion on the Capterra website, which is a service free to end-users providing business software recommendations, including in the accounting and financial management category.
One of several such sites in that marketspace, Capterra seems to be doing a pretty good job and I’d like to solicit your review of AccountMate on their website. As you know, nothing is more valuable than peer reviews and references of actual customers so we’d appreciate exactly that.
Of course I can’t ask that all review be “rosy from head to toe”, but if you have an issue then please contact us as often clients have been running AccountMate for several years yet aren’t aware of configuration details or new features that have been added to address the issue at hand.
Regards,
Kevin E. Stroud
NexLAN, LLC
https://nexlan.com
AccountMate Enterprise 2016/R2 Released
AccountMate has long had two product lines: LAN for smaller businesses of up to about 10 concurrent users and using the Visual FoxPro file-based database back-end, plus SQL and SQL/Express for true mid-tier companies up to about 100 concurrent users. What they have in common is that the user interface was written in the Microsoft Visual FoxPro programming language. While Visual FoxPro remains a valid development environment for the near term, Microsoft has announced that it will not be receiving further updates so AccountMate has been hard at work designing and developing the next generation product using Microsoft’s C#.Net programming environment: AccountMate Enterprise.
Details are here and you’ll see the new product is being released in phases, consisting of the roll out of modules. Sporting a new updated user interface and revised Microsoft SQL Server database back-end, currently the General Ledger, Accounts Payable, Bank Reconciliation and Consolidated Modules are released, with additional modules scheduled for release in the coming months. Stay tuned for more information as this product rolls out to satisfy the demand of our clients well in to the future.
Vertical Solutions Webcasts: Wireless Barcoding and DEEP Manufacturing
AccountMate’s flexible and extensible architecture makes it an EXCELLENT backbone for best-of-breed vertical solutions to satisfy specific customer requirements not related to core accounting and we’ll be highlighting two of these with end-user webcasts in September.
ACCU-DART Warehouse Management: A real-time warehouse & inventory management solution using radio-frequency bar-code technology, ACCU-DART allows the warehouse staff to instantly update the accounting system, ensuring that all users throughout the organization have the most up-to-the-minute information. ACCU-DART works with Worth Data, Windows Mobile, iOS and Android devices in the warehouse or anywhere with Internet access. Please see details here. The webinar is on Friday, September 16th, at noon CDT – register here.
ALERE Manufacturing: While AccountMate has a built-in manufacturing module, end-users that require deeper features such as scheduling, outsourcing of manufacturing processes (such as plating) are well-served with Alere’s integrated Manufacturing solution. Please see details here. The webinar is on Wednesday, September 28th, at noon CDT – register here.
Enhancement Requests Requested!
There’s also still time to get your Enhancement Requests submitted in time for consideration at the upcoming AccountMate Business Partner conference.
This is the primary means of AccountMate determining what features to include in new product releases so of course we’d like to have your input so the system best meets your needs.
You can submit enhancement requests anytime via Help > Enhancement Request in your system, or email them to us and we’ll submit them on your behalf.
If submitted by September 30 they will be considered in the “Preview and Product Enhancement Prioritization” voting process where NexLAN is an active participant of course!
September 14-16 Training – Free?
There’s still time to register for the End User Core Product Training, which will be held at AccountMate’s offices in Petaluma, California September 14-16 (Wednesday-Friday).
Registration is $2,000 per attendee, but your active Lifecycle Maintenance Plan includes one free seat per year. See the course description here and it’s an EXCELLENT immersive educational opportunity to maximize your AccountMate investment by learning to optimize your system for your business!
Tech Note: Understanding the Electronic Payment Feature in Accounts Receivable
AccountMate 9 for SQL/Express introduces the Electronic Payment feature in the Accounts Receivable (AR) module. You can assign an ACH pay code to the payment receipt when applying customer payments. When you record the AR bank deposits, AccountMate will generate an ACH file that you can send to your bank to process the customer payments. This feature allows you to take advantage of your bank’s ACH services to speed up collection of the company’s receivables.
Today’s Technical Note discusses how to use the Electronic Payment feature in the AR module and lists the available AR Electronic Payment reports. Click on the article’s title below to access the document.
Article 1334: Understanding the Electronic Payment Feature in Accounts Receivable
Technical Tips
Versions: AM9 for SQL, Express, and LAN
AM8 for SQL, Express, and LAN
AM7 for LAN
Module: PR
Q: I want to change the employee pay rate; however, I cannot edit the pay rate amount that is in the Employee Maintenance ► Salary tab. How can I change the pay rate for the employee?
A: You can change the employee pay rate in the Employee Maintenance ► Earning Code ► Pay Amount field for the first regular earning code that is recorded in the earning code grid.
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Versions: AM9 for SQL, Express, and LAN
AM8 for SQL, Express, and LAN
AM7 for LAN
Modules: PO, AP
Q: I received some inventory items using the Received Goods function in the Purchase Order module, and I expected a journal entry to be created for the transaction; however, when I ran the GL Transfer Report in the AP module, there was no journal entry created. Why?
A: Verify that the Accrue Received Goods feature is activated for the vendor from which the inventory item was purchased. This feature must be activated for a journal entry to be created during the receipt of goods (i.e., DR: Inventory, CR: Accrued Received Goods). You can activate this feature by marking the Accrue Received Goods checkbox in the Vendor Maintenance ► Settings tab.
Note: In AccountMate for SQL and Express, the AP/PO Matching feature must be activated before you can activate the Accrue Received Goods feature. You can activate the AP/PO Matching feature by marking the AP/PO Matching Checkbox in the Vendor Maintenance ► Settings tab.
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Versions: AM9 for SQL, Express, and LAN
AM8 for SQL, Express, and LAN
AM7 for LAN
Modules: SO, AR
Q: The AR invoice included a non-stock item. I reviewed the journal entries created for the AR invoice; however, a journal entry to record the cost of goods sold for the non-stock item was not created. Why?
A: Verify that the unit cost for the non-stock item is greater than 0.00. To verify, perform the following:
1. Access the Create Invoice function; then, select the Amend Invoice option.
2. Enter the invoice # for which you want to verify the unit cost.
3. Go to the Line Item Details tab; then, select the offending non-stock item.
4. Verify that the value in the Unit Cost field is greater than 0.00. If you want to record the cost of goods sold for the non-stock item (e.g., DR: Cost of Goods Sold, CR: Inventory), enter a unit cost that is greater than 0.00 in the Unit Cost field; then, save the amendment.
If you have AccountMate 9 and you want to be reminded to check the unit cost each time you create an invoice or a sales order for a non-stock item, mark the Check Unit Cost checkbox in the AR Module Setup ► General (1) ► Invoice Transaction and SO Module Setup ► General (1) ► Invoice Transactions areas.
Note: The Check Unit Cost checkbox is available only in AccountMate 9.
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