Dear AccountMate Clients,
I was working recently on a piece of literature to prospects entitled “When is it time to move beyond QuickBooks?” and realized that some of the points might even be applicable to you, our current AccountMate clients.
Many businesses start on QuickBooks, or other entry-level financial management systems, then find one or more of the following reasons to “move up”. You’ve obviously been motivated to make the same move for one or more of the following reasons – but have you considered all of them?
Manual Processes: Entry level acounting solutions “do what they do and no more” – and if that doesn’t fit your business then that’s just too bad! The number one reason for moving up is to streamline manual processes and improve staff efficiency – and with the flexibility of AccountMate’s available source code you have this covered IN SPADES. So, take a look around and see what’s eating up your staff’s time – and know that options to improve are at hand.
Lack of Integration: Entry level systems are typically islands unto themselves and often, like QuickBooks, use proprietary databases which make it difficult to integrate with other systems. AccountMate has numerous pre-built vertical solutions which are deeply integrated (INFOtrac CRM, XCharge customer credit card payments, ShipIt UPS/FedEx/USPS shipping, and RedTail EDI to name a few), but we regularly integrate to other systems for tasks such as importing e-commerce orders, scheduling product delivery, etc. So, what external systems are you using that would benefit from integration with your accounting information?
Lack of Information: Entry level systems are also notorious for not providing information in any format except their predefined reports. AccountMate provides the flexibility to easily customize the built-in reports, integrate with a user-friendly report writer like Stonefield Query, or bring true Enterprise-level Business Intelligence functionality to bear with Clickbase. So, what information do you know is hiding in your system that you’d really like to see?
Lack of Controls: The Achilles heel of entry level accounting… user privileges and security! AccountMate provides flexible definition of user and group level security on a per company basis – because rarely in a multi-user system should all users have the same permissions!
As you can see, there are numerous drivers for moving up to a mid-tier solution. Now that you’re there, hope this quick overview provided ideas to leverage the functionality you already have at your fingertips with AccountMate.
Regards,
Kevin E. Stroud
NexLAN, LLC
M-Files Webinar
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To learn more about M-Files visit https://www.m-files.com/en or attend the free webinar which will be presented on Thursday, September 20, 2012 at 12:00 to 1:00pm CDT.
If you are interested in attending this webinar, please hit reply to this e-mail or call us at 877.2NEXLAN and we will be glad to get you registered!
Service Pack 2 for AM8.2 for SQL/Express Now Available
In the past several months, AccountMate has been releasing improvements to correct some issues that were reported for AM 8.2. In order to minimize the time neccessary to apply multiple improvements as seperate fixes and provide a simpler way to install the patches, AccountMate has released AccountMate 8.2 for SQL/Express (Service Pack 2).
If you are interested in this download and are current on your maintenance plan, you can contact NexLAN at 877.2NexLAN or nexlan@nexlan.com.
Tech Notes: Understanding the Multi-Currency Feature in GL and CL
This month we feature a Technical Note that helps you understand how the General Ledger handles multiple currency journal entries. It also discusses how the Consolidated Ledger module handles the consolidation of subsidiaries using currencies that differ from the parent company’s home currency. Click on the article’s title below for a link to a downloadable PDF version.
Article 1217: Understanding the Multi-Currency Feature in GL and CL
Technical Tips
Versions: AM8 for SQL and Express
AM7 for SQL, Express and LAN
AM6.5 for LAN
Module: GL
Tip: To successfully install the Aatrix Tax Forms update on workstations running on Windows 7 or Windows Vista and servers with Windows Server 2008 operating systems, be sure to run AccountMate as Administrator. To do this, right mouse click on the AccountMate executable file or AccountMate shortcut; then, select “Run as Administrator.”
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Versions: AM8 for SQL and Express
Module: SM
Q:I want to track information about the user who amended an AR invoice as well as the date and time when it occurred. How do you do this in AccountMate?
A:Set up an audit trail for the Accounts Receivable ► AR Invoice File. This audit trail will record all user activity regarding AR invoices including which username amended the invoice, the date and time of the activity, and other changes. To find the information, run the Administrator program; then, select Setup ► Audit Trail ► Audit Trail Setup.
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Versions: AM8 for SQL and Express
AM7 for SQL, Express and LAN
AM6.5 for LAN
Module: IC
Q: What is the effect of marking the Include Customer Inventory File in IC Module Setup?
A:AccountMate allows you to cross-reference inventory item records against customer inventory part numbers. Marking the Include Customer Inventory File in IC Module Setup ► General (2) tab configures AccountMate to include customer part numbers in Inventory Maintenance ► Item # Leading Search window.
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